Title: Administrative Assistant/Account Specialist Senior, (Dean's Office)

Employee Classification: CS

Pay Grade: CS 06

Division: Academic and Student Affairs

Subdivision: Arts and Sciences Dean

Department: College of Arts and Sciences

Campus Location: Main Campus

General Summary

Provide Administrative assistance to the Dean's Office. Responsible for specialized and complex record keeping requiring a broad knowledge of University systems and policies, as well as College and Budget operations.

Principal Duties and Responsibilities

• Oversees administrative and secretarial support functions to the CAS Dean's office; establishes work priorities; organizes materials; serves as resource on questions regarding policies and procedures, Finance and overall college operations.
• Direct student support staff in answering questions and solving problems.
• Perform liaison functions with other college and university offices to facilitate problem solving.
• Oversees production of written material; proofreads and edits for content as necessary; prepares complex materials; prepares and formats brochures, graphs, posters, etc.
• Coordinate inter-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.
• Answer inquiries or complaints from faculty, staff, students, or guests. Submit requisitions, expense reports and personnel action forms for various personnel using 3rd party software.
• Provides administrative support; maintains calendar using judgement to determine priorities and make changes; arranges meetings; completes arrangements for travel and other activities.
• Compiles data and produces reports and presentations; assists administration in researching problems.
• Perform duties of Building Administrator for management.
• Schedules, coordinates and oversees building personnel activities.
• Coordinate and make recommendations on various operating controls to ensure efficient office management.
• Balance and reconcile account transactions for assigned areas.
• Submit University reports, answer correspondence, and work with outside agencies and businesses responsibilities, as appropriate.
• Reconcile assigned accounts.
• Perform related college duties as required.

Minimum Qualifications:

Comprehensive knowledge of record keeping and accounting principles, typically acquired through the completion of two years of post-high school business-related course work, or equivalent experience is necessary in order to coordinate the record keeping and/or service functions within a designated high-level accounting area.

Advanced knowledge of Microsoft Word, and Excel is necessary.

Knowledge of standard office procedures and equipment is necessary.

Good communications skills are necessary.

Good organization skills are necessary.

Good bookkeeping skills are necessary.

Basic personal computing skills to utilize word processing, and spreadsheet, applications, and perform file management functions, may be necessary.

Preferred Qualifications:

Two years experience within an Accounting or Finance department is preferred.

Knowledge of specific software applications utilized in the area of assignment may be desirable.

Special Instructions:

Appointment Percentage:

100%%