Title: Administrative Associate II

Employee Classification: PE

Pay Grade: PE 08

Division: Academic and Student Affairs

Subdivision: Associate Dean

Department: College of Education

Campus Location: Main Campus

General Summary

Plan and coordinate administrative and operational activities in support of an Academic Department Head, Director, or equivalent level staff administrator of a moderate- to large-sized department, with broad authority to make commitments within designated areas of responsibility.

Principal Duties and Responsibilities

• Coordinate the preparation of budgets, grant applications, proposals, status reports, and financial statements.
• Oversee the preparation of budget projections and plans, including staffing requirements.
• Review and approve staffing plans and transactions, such as definitions of duties, reporting relationships, selection and assignment of staff, and performance evaluations.
• Assist with moderately complex administrative/operational activities, such as course and/or program development, committee activities, and special projects.
• Conduct studies of, and recommend, space allocation, facility renovation and construction, and equipment purchases.
• Coordinate the development and implementation of administrative policies and procedures.
• Interview, hire, train, and evaluate the performance of support supervisors and staff.
• Represent the Department to other administrators and to outside agencies, with broad authority to make commitments on administrative policies and procedures.
• Resolve operating problems and employee/student complaints and grievances.
• Monitor the financial status of budget allocations and/or research projects.
• Review and approve expenditures on materials, equipment, support staff, and travel.
• Prepare monthly and yearly projects of unit operations and associated costs.
• Perform related Departmental duties, as required.

Minimum Qualifications:

Knowledge of accounting and financial principles and business administration, typically acquired through the completion of a Bachelor's degree in Business Administration, Office Technology, or related field, is necessary.

Three years' administrative/office management experience is necessary.

If this position works directly with grant funded projects, prior experience with grant writing and budgeting may be required.

Preferred Qualifications:

Additional qualifications specific to area of assignment may be desirable.

Special Instructions:

N/A

Appointment Percentage:

100%