Director of Special Events, Athletics

  • Ypsilanti, Michigan, United States
  • Intercollegiate Athletics
  • Staff Full Time
  • Opening on: Jan 25 2023
  • Closing on: Feb 26 2023

Title: Director of Special Events, Athletics

Employee Classification: AP

Division: VP Dir Intercollegiate Athletics

Department:

Campus Location: Main Campus

General Summary

The Director of Special Events will be responsible for oversight of all special events, University events and outside group events for Eastern Michigan Athletics. The Director of Special Events will negotiate and contract events at the George Gervin GameAbove Center and all other athletic facility space. This position will coordinate details of events with athletic department and University staff and ensure customer satisfaction with events.

Principal Duties and Responsibilities

Plan, implement and coordinate all aspects of athletic special events.

Maintain knowledge of departmental activities, sports schedules and procedures.

Serve as the athletics department’s main contact for all University sponsored events in the George Gervin GameAbove Center and other athletic facilities including, but not limited to, EMU commencements and graduations, club sports, Rec/IM and other special events.

Serve as the primary athletics liaison for the following groups, as it relates to special events and rentals: athletics administration, President’s Office, Learfield, University personnel, including DPA, Chartwells, LAZ Parking, IT, E-Club, Foundation, etc.

Communicate with potential users related to facility availability and scheduling walk-throughs.

Negotiate and prepare facility use agreements prior to events and assist in tracking expenses and invoicing users post event.

Schedule and coordinate event staffing and campus departments to provide needed event support (EMU Athletics staff, EHS, campus facilities staff, LAZ Parking, etc.).

Develop and maintain database of potential clients on both local and national levels.

Work in conjunction with athletic coaches and other University staff to plan, coordinate, market and stage University-sponsored sports camps.

Serve as the athletic department liaison to the NCAA, Mid-American Conference, Ann Arbor Sports Commission, Michigan High School Athletic Association and outside groups for all special event bids and hosting opportunities.

Ensure that the department maintains an active role in relevant state, regional and national professional organizations and associations.

Additional duties and/or special projects as assigned by the Associate Athletic Director, Facilities and Operations and/or senior athletics administration.

Minimum Qualifications:

Bachelor’s degree is required.

A minimum of three (3) years of marketing, mass communications and sports and facility management experience is required.

Preferred Qualifications:

Previous experience exhibiting progressive responsibility in marketing, promotions and contract negotiations is necessary.

Excellent oral and written communications skills necessary.

Strong organizational skills are necessary.

Excellent customer service skills are necessary.

Extensive knowledge of the entertainment industry is preferred.

Special Instructions:

 

Appointment Percentage:

100%

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